March Graduate Reporting

The following steps below outline the process for reporting students who graduated or earned a Certificate of Attainment (CA) after October 1st and prior to March. These steps will ensure students are properly reported in the March 1st SIMS submission and the accurate calculation of the District and school graduation and dropout rates.

To Identify Student as a Graduate or Certificate of Attainment (CA)

• Search for the student you wish to update
• Submit a help ticket to report a student from prior years.
• Important: Review the IEPs for each Special Education student prior to coding them a graduate (DOE012 = 04).

 

Update Student Enrollment Status and EPP

• Go to the Transfer Out page (School Enrollment > Transfers > Transfer Out of School, see below) and record the following information: exit date, first day of school, indicate 20 as the exit code, and the appropriate exit comment. Note: The exit code will be overwritten by the Enrollment Status selected on the EPP page.
• Update the EPP and SIMS Enrollment Status on the EPP page.
• If a student requires an EPP, click on the New button to create a new EPP or on the date of a current EPP to record any interventions or services provided.
• If no EPP is required, update DOE012 Enrollment Status, Post Grad Plans, and Grad Date as needed. Click submit. These codes will be reported to the state in the SIMS submission.
• Click the Historical Course Grades link to determine whether summer school credits/grades were updated.
• Note: EPPs must be closed and principal approved before a student can be coded a graduate.
• Students will appear on the Graduate Verification Report in the Data Warehouse the day after coding.

 

Transfer out of School page location on the Left Hand sidebar. You can also use the top search to find this page.

 

 

 

 

 

 

 

 

 

The EPP Page can be found at the bottom of the SSP page via the EPP link. Only the SSP page can be found via the top search bar.

 

Graduate Verification Report

• From the Data Warehouse, go to SPS Reports, click on Data Validation, and run the Graduation Verification Report.
• Select the School Name, School Year, and set Summer/March Graduation Cert to “Yes”.
• Submit the student list and the signed verification report in a Service Desk ticket with your school’s name and “Grad Verification Report” in the subject line.