Transfer Out of School

Transfer Out of School from a School 

WHEN TO TRANSFER A STUDENT:  A student may be transferred out of school when a school has documentation of where the student moved or can provide evidence that the required measures were taken to find student and or offered other alternatives (ie. Adult Ed, SPS Alternative Programs).  Students with special needs may choose to receive their SPED needs at home.  There is a N1 form that needs to be signed indicating their refusal of this service. 

IF A STUDENT CAN'T BE FOUND, you need to have completed all required phone calls, letters, home visits and registered mail and documented these efforts before transferring.  Refer to the Attendance Policy and Enrollment/Exclusion Policy located on the MySPS >District Documents 

DO NOT TRANSFER STUDENTS THAT MAY NOT ATTEND SCHOOL, BUT ARE EDUCATED BY SPRINGFIELD PUBLIC SCHOOLS.  These students are not absent if they are educated. Report POF in Attendance if educated.

     -  Students in hospitals, DYS, lockup or other institutions - Facilities are required to offer educational services and often are educated by SPS staff

     -  Students that are ill or homebound and are tutored - SPS staff provides tutoring to these students

     -  SPED & Vocational Students that are educated or receive SPED services - Services are provided by SPS staff

DO NOT REMOVE ALL ATTENDANCE FOR A STUDENT.   Only the attendance after the exit date should be removed.  

 

STEP 1:  Select Student to be Transferred

STEP 2:  Click 'School Enrollment' and select 'Transfer Out of School' (located on Left Navigation).

STEP 3:  Select Transfer Option 

  • "Exiting" is the option used in most circumstances. Student will be transferred as of the next school day.
  • "No Show" is only used when a student was not enrolled in the district previously.
  • "Summer Exit" is used only in Summer when student does not return after Summer Break

STEP 4:  Determine the Exit Date and Transfer Date -- If current date is after 10/30, then exit date cannot be before 10/01

  • The Exit Date is the last date student was enrolled- not the date you found out where student moved.
  • The Transfer date will be populated with the next school day following the exit date.​​​​

STEP 5:  Choose Exit Code from drop down

  •  This will populate the SIMS Enroll Status for State Reporting.  
    • Codes 24 and higher are considered to be "Dropped Out" .
    • Code 23-Home School requires a Home School application to be completed and approved.
    • Greenfield Virtual School and Connections Academy (TECCA) are considered Public Schools (not home school).

STEP 6:  Enter a Transfer Comment

  • Indicate where the student has transferred to (city or name of school is helpful).
    • This space will also contain the dates of any absences that occurred after the exit date.  This attendance will be removed from the student record when the submit button is pushed.  The notation on this page will remain.

Transfer Details including exit date, exit code and transfer comment

 

STEP 7:  Check Enrollment Policy Box

  • Check the box if you have documentation on where the student moved to or the phone calls, letters, home visits and registered mail that is required by the attendance policy.

STEP 8:  Review attendance in Comment box

  • Check box to approve the listed attendance to be removed.
  • If you feel that the student was still enrolled on the dates listed, you can change the exit date to incorporate the dates necessary.
  • Both boxes must be checked to submit this page.

Check Boxes for Enrollment and Attendance Policy Acknowledgement

 

STEP 9:  Click Submit button in bottom right corner. 

  • Both boxes must be checked to submit this page.

 

Did you get an "orphan attendance" message

  • Create a Service Desk ticket requesting attendance to be removed.  Include the student ID and the date you are trying to transfer out the student.  Attendance will be removed from the exit date to the current date.  You will be notified that attendance was removed and you can continue with exiting student using exit date indicated.

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Students Transferring Into Another Springfield School

  • Transfers to Another Springfield Public School are usually performed by Student Assignment Services.  This enables tracking of enrollment counts and ensures addresses and guardianship information is documented appropriately.
  • Transfers to Private or Charter Schools within Springfield can be completed by the school or by Student Assignment Services.

 

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