Managing Payroll for School Counselor Extra Days

Please select the following link to each section of the article: 

  1. Navigating to Payroll Views
  2. Outstanding Forms
  3. July and August Payroll
  4. Paid Lists
  5. All Forms

Navigating to Payroll Views

Step 1. From the MySPS home page select Applications

Step 2. Scroll down to the Business and Human Resources section and select Forms

Forms Tile on MySPS

Step 3. Click on Form next to School Counselor Extra Days

Clicking Forms for School Counselor Extra Days Form

Step 4. Click the Link to the Appropriate Page

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Outstanding Forms

A submission will ONLY appear on this screen if it meets one of these 4 conditions.

1. Draft - Counselor has created a form but not submitted it to their Principal yet.
2. SubmitToPrincipal - Counselor submitted to Principal to approve proposed days and hours.
3. SubmitToPrincipalM1 - Principal has not signed off on June hours worked.
4. SubmitToPrincipalM2 - Principal has not signed off on August hours worked.

This screen provides an opportunity to chase up any forms which have not been signed off on. 

 

Navigating to Outstanding Forms

Step 1. Click Outstanding Forms

Step 2. Click the Down Button

Step 3. Review Information and Contact Principal if necessary.


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July and August Payroll

Please Note: A submission will ONLY appear if a Principal has approved the hours worked by the counselor.

Principals are also required to verify sick days have been accounted for before approving hours worked, and this should be reflected in the Principal Comments. It is worth double checking with Principals that all sick days are accounted for in the event that any hours appear irregular in the payroll list.

- Do not edit any other fields associated with a submission on these pages as it may impact how a counselor is paid.
- Do not edit any of the settings on the page as submissions may be lost.
- It is imperative that you follow each of the following steps to ensure that a counselor is paid correctly.

 

Adding Notes to a Submission

Step 1. Click July / August Payroll

 

Step 2. Click Edit

Step 3. Type in Comments if necessary, then click Stop Editing

 

Exporting a Payroll File

Step 1. Bulk select all list items by clicking the Checkmark

Step 2. Click List at the top of the page, then click Export to Excel

 

Step 3. Return to list and click Edit. 

Step 4. Update entire Paid1 Column to YES, then click Stop Editing.
***This step is essential as this will mark whether a submission has been sent to Payroll.***

Step 5. Save Excel File and Send to Jessica Ricketts

 

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Paid Lists

Please Note: A submission will ONLY appear in these lists if you have completed Step 4 of the Exporting Excel File process. It is imperative that you complete the Payroll step in the appropriate order for these screens to be effective.

 

Navigating to Paid Lists

Step 1. Click July / August Paid

Step 2. View the list of Paid Submissions for that month

 

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All Forms

The All Forms view was created to show you all submissions from the current school year. Do NOT use this view to export a Payroll file, as the information is not formatted correctly for the Payroll Department.

 

Navigating to All Forms

Step 1. Click All Forms

Step 2. View the list of All Forms for the current school year

If you experience any technical issues please submit a ticket here.

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