Report Card Readiness Process

This the process by the Data Warehouse Report Card Readiness Report is executed.
The report is used to verify that a schools/teachers grades have been properly entered and finalized in the Teachers Gradebook.

Report Card Readiness Process

This is a process by which it can be verified that the grades have been entered and verified for every student in each section on a teachers schedule.

Once the grades have been verified to the satisfaction of the school a ticket should be opened HERE with a pdf copy of the Report Card Readiness Report attached, indicating that grades are ready for import to Power School Historical Grades. 

Once grades are imported by OITA, you will receive a response to your help desk ticket letting you know you are ready to print report cards: How to print secondary report cards

Login to the SPS Data Warehouse

Navigate to SPS Reports > Grades and Schedules

Click on Report Card Readiness

Executing The Report Card Readiness Report

Fill in the parameters of the report as shown below:

1. Select Course Term
   1. If more than one is needed please select multiple (see screen shot below - the Readiness Report is being run for courses that are in term 2021-2022 Term id 3100 and Semester 1 Term ID 3101). 
2. Select Grading Period
3. Click Cancel / Finish
   1. Cancel will clear all selections
   2. Finish will execute the report

 

 

Possible Results

1. Did the teacher complete the final step to verify all their sections?
   1. Red – Indicates the teacher did not verify any of their sections. They can click on the teacher name to get more details:
      1. Red ‘X’ shows non-verified sections
      2. Green check mark shows verified sections
   2. Yellow – Indicates the teacher verified some, but not all, of their sections. They can click on the teacher name to get more details:
      1. Red ‘X’ shows non-verified sections
      2. Green check mark shows verified sections
   3. Green – Indicates the teacher verified all their sections

Grade Verification Documentation: https://springfieldpublicschools.teamdynamix.com/TDClient/1908/Portal/KB/ArticleDet?ID=83408

2. Did the teacher enter a grade for every student?
   1. When a row displays the yellow ‘caution’ triangle, there are grades that haven’t been entered by that teacher. They can click on the teacher name and see the students with missing grades. 
   2. The yellow ‘caution’ triangle has nothing to do with the ‘Verified’ check explained in #1, so the triangles may be found under the red, yellow, or green bars.

 

For details you can click on the teachers name to display the details. Shown will be the students assigned to each section on a teachers schedule.

Shown below is the detail for teacher Almore, Jordan.

Red – Indicates the teacher did not verify any of their sections. They can click on the teacher name to get more details:

1. Red ‘X’ shows non-verified sections
2. Green check mark shows verified sections

 

Yellow – Indicates the teacher verified some, but not all, of their sections. They can click on the teacher name to get more details:

1. Red ‘X’ shows non-verified sections
2. Green check mark shows verified sections

 

 

Green – Indicates the teacher verified all their sections