March Graduate Reporting

To Identify Student as a Graduate:

  • Search for the student you wish to update by typing ID or name in the Search Box              
  • Submit a help ticket to report a student from prior years or not currently enrolled.
  • Important: Review the IEPs for each Special Education student prior to coding them a graduate (DOE012 = 04).

 

1. Transfer Out of School

  • Go to the Transfer Out page (School Enrollment > Transfers > Transfer Out of School, see below) and record the following information: transfer options, exit date, indicate 20 as the exit code, and the appropriate exit comment. Note: The exit code will be overwritten by the Enrollment Status selected on the EPP page. 
  • Check the box indicating that you have followed the Enrollment Policy
  • Check the box that confirms you want to remove any attendance records after the exit date if records are found.
  • Submit

Transfer Student Out

2. Update Graduation Eligibility Page

  • Update the Enrollment and Graduation status on the Graduation Eligibility Page from either of the following places:
    • Click on 'more' then Support Plan (SSP)  (on left navigation), then Graduation Eligibility (on bottom of page),
    • Click on 'SPS' then Graduation Eligibility (on left navigation),
    • Then:
    1.  Update Enrollment Status
    2.  Verify that the Competency determination value is properly set (No, SPS-CD, DESE-CD)
    3.  Update Post Grad Plans and Grad Dates for graduates
    4. Certify information is correct and submit.

  • Click the Historical Course Grades link to determine whether summer school credits/grades were updated.
  • Students will appear on the Graduate Verification Report in the Data Warehouse the day after coding

3. Graduate Verification Report

  • From the Data Hub, go to Landing Page click on Graduation and run the Graduation Verification Report.
  • Select the School Year, School Name, and choose Graduation Period (Mid-Year).
  • Review the count and ensure ALL names expected are on the list. 
  • Submit the student list and the signed verification report in a Service Desk ticket with your school’s name and “Grad Verification Report” in the subject line.

 

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