March Graduate Reporting

To Identify Student as a Graduate:

  • Search for the student you wish to update by typing ID or name in the Search Box              
  • Submit a help ticket to report a student from prior years.
  • Important: Review the IEPs for each Special Education student prior to coding them a graduate (DOE012 = 04).

 

Update Student Enrollment Status and EPP

  • Go to the Transfer Out page (School Enrollment > Transfers > Transfer Out of School, see below) and record the following information: exit date, first day of school, indicate 20 as the exit code, and the appropriate exit comment. Note: The exit code will be overwritten by the Enrollment Status selected on the EPP page.
  • Update the Enrollment and Graduation status on the Graduation Eligibility Page from either of the following places:
    • Click on 'more' then Support Plan (SSP)  (on left navigation), then Graduation Eligibility (on bottom of page),
    • Click on 'SPS' then Graduation Eligibility (on left navigation),
    • Then:
    1.  Update Enrollment Status
    2.  Verify that the Competency determination value is properly set (No, SPS-CD, DESE-CD)
    3.  Update Post Grad Plans and Grad Dates for graduates
    4. Certify information is correct and submit.

  • Click the Historical Course Grades link to determine whether summer school credits/grades were updated.
  • Students will appear on the Graduate Verification Report in the Data Warehouse the day after coding

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Transfer out of School page location on the Left Hand sidebar. You can also use the top search to find this page.

The Graduation Eligibility Page can be found at the bottom of the SSP page via the bottom link. You can also find the page via the left hand SPS tab on a student page, or be searched for in the top search bar.

 

Graduate Verification Report

  • From the Data Warehouse, go to SPS Reports, click on Data Validation, and run the Graduation Verification Report.
  • Select the School Name, School Year, and set Summer/March Graduation Cert to “Yes”.
  • Submit the student list and the signed verification report in a Service Desk ticket with your school’s name and “Grad Verification Report” in the subject line.

 

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