Summer Graduate Reporting

The following steps outline the process of reporting students who graduated or earned a Certificate of Attainment (CA) during the summer. These steps will ensure students are properly reported in the October 1 SIMS submission and the accurate calculation of the District and school graduation and dropout rates.

Review List of Prior Year Seniors

• Click on Retention & Summer Graduate link on PowerSchool’s start page to generate a list of grade 12 students who were enrolled in June of the previous school year.
• Transfer Out students that are currently enrolled within your school.
  • Instructions to transfer a student out of school
• Submit a service desk ticket to report a student not listed or a student from prior years.
• Important: Review the IEPs for each Special Education student prior to coding them a graduate (DOE012 = 04).

Update a Student for Summer Graduate or Certificate of Attainment (CA)

• From the list of students, locate your student.
• Click the Summer Grad link for that student, you will be brought to the Student Support Plan, EPP page.
• Update the DOE12 - Enrollment Status field
  • 04 - Graduate
  • 10 - Certificate of Attainment
• Update the DOE033 - Post Graduate Plans
• Update the SPS - Graduation Date
• Click Submit

Educational Proficiency Plan (EPP)

• If a student has an EPP, the EPP must be closed and principal approved before a student can be coded a graduate.

Guidance for students not listed on Summer Grad Retention Link:

• If the student is currently enrolled in PowerSchool:  Transfer Out and then update EPP page as directed above
• If the student was enrolled in a previous year, but not currently active:  Create Help Desk ticket requesting student be re-activated for Summer Grad reporting.  You will be directed on next steps in the ticket.

Graduate Verification Report

• Students will appear on the Graduate Verification Report in the Data Warehouse the day after coding.
• From the Data Warehouse, go to SPS Reports, click on Data Validation, and run the Graduation Verification Report.
• Select the School Name, School Year, and set Summer Graduation /Cert to “Yes”.
• Submit the student list and the signed verification report in a Service Desk ticket with your school’s name and “Grad Verification Report” in the subject line.