Summer Graduate Reporting

The following steps outline the process of reporting students who graduated or earned a Certificate of Attainment (CA) during the summer. These steps will ensure students are properly reported in the October 1 SIMS submission and the accurate calculation of the District and school graduation and dropout rates.

Review List of Prior Year Seniors

  • Click on Retention & Summer Graduate link on PowerSchool’s start page to generate a list of grade 12 students who were enrolled in June of the previous school year.
  • Transfer Out students that are currently enrolled within your school.
  • Submit a service desk ticket to report a student not listed or a student from prior years.
  • Important: Review the IEPs for each Special Education student prior to coding them a graduate (DOE012 = 04).

Update a Student for Summer Graduate 

  • From the list of students, locate your student.
  • Click the Graduation Eligibility link for that student, either using SPS on the left hand navigation, or More > Support Plan SSP 

Uploaded Image (Thumbnail)

Uploaded Image (Thumbnail)

  • Update the DOE12 - Enrollment Status field
  • Verify that the Competency determination value is properly set (No, SPS-CD, DESE-CD)
  • Update the DOE033 - Post Graduate Plans
  • Update the SPS - Graduation Date
  • Certify that the information is correct in relation to the new Competency Determination and the PPP, then Submit.

 

Guidance for students not listed on Summer Grad Retention Link:

  • If the student is currently enrolled in PowerSchool:  Transfer Out and then update EPP page as directed above
  • If the student was enrolled in a previous year, but not currently active:  Create Help Desk ticket requesting student be re-activated for Summer Grad reporting.  You will be directed on next steps in the ticket.

Graduate Verification Report

  • Students will appear on the Graduate Verification Report in the Data Warehouse the day after coding.
  • From the Data Warehouse, go to SPS Reports, click on Data Validation, and run the Graduation Verification Report.
  • Select the School Name, School Year, and set Summer Graduation /Cert to “Yes”.
  • Submit the student list and the signed verification report in a Service Desk ticket with your school’s name and “Grad Verification Report” in the subject line.
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