1. Select a student in PowerSchool (type name or ID in search box)
- For further help in selecting Students, see the search terms ands stored searches section at bottom of the page.
2. Navigate to the "Graduation Eligibility" Page:
- Click on 'more' then Support Plan (SSP) (on left navigation), then Graduation Eligibility (on bottom of page),
- Click on 'SPS' then Graduation Eligibility (on left navigation),
3. Update Enrollment Status
- (04) - Graduate with Competency Determination
- (01) - Enrolled
- (10) - Certificate of Attainment
4. Verify that the Competency determination value is properly set (No, SPS-CD, DESE-CD)
5. Update Post Grad Plans for those coded as graduates (04)
- Students with any other status should remain 500 (Blank field on the page)
6. Update Graduation Date (date that will appear on the transcript)
7. Check the box to certify that the student has been verified for graduation according to the corresponding policies
- June Graduates should NOT be transferred out so they can be reported as graduates for your school.
Stored Searches and Useful Search Terms:
Stored Searches:
On the Start page, under the primary search bar, you should see the option "Stored Searches"
When you click this, you can find the following useful options for filtering student searches based on their Competency Determination Values.
NOTE: Be sure to click "Run Search" and not on the name of the Stored Search. Clicking on the name will bring you to the wrong place, if anywhere at all.
Search Terms:
If looking for a range of students based on last name, these are the most important search terms to utilize:
@ - This is the wildcard operator. Placing it after characters in a search term will allow for results that contain any number or combination of characters after the specified point,
For Example, "John", "Jane", "Jack" and "Jill" would all be valid results from a query of "J@"
<, > - The less than and greater than operators can be used to find ranges of students based on names, grades, or any other field value.
For Example:
grade < 5 would give all students in grades K,1,2,3,4 where-as grade > 9 would give all students in grades 10,11,12
For NUMERIC field types, you can also use <= or >= if you'd like to include the value specified in the query. Ex: grade <= 11 would give students in grades 11,12
You can also use these operators with text fields, the most useful for these purposes would be first or last name fields. The combination of this and the wildcard operator can be very useful.
For Example:
last_name > S@ would return a selection of all students who have a last name starting with S-Z.
first_name < E@ would return a selection of all students who have a first name starting with A,B,C,D.
These fields can be combined, as well. Meaning doing the following two searches subsequently:
last_name > S@ and last_name < U@ would return a selection of all students whose last names begin with S and T.
Please note that in the above, last_name < U@ is used to get names including T, this is because the <= operator does not work on text fields, so the work around is to just increment the last letter by one alphabetically.